Assist with Project Management

Job Title: Management Assistant

Company: M/s Harshad Ruparel.

Location: Plot no 2 Sector 27, PCNT, Nigdi, Pune – 411044. Near Dhanvantari Hospital.

Candidate: Young Lady with vibrant and smart personality fluency in English.

Salary: Negotiable & commensurate with the candidates qualities, & abilities etc.

Job Description:

A management assistant is a person who is usually under general supervision and performs a number of complex and varied types of jobs. Mostly his / her job is to perform confidential administrative jobs and help and support the head of the particular department and ensure smooth functioning of the entire department. He / she is often required to deal with very sensitive information and is expected to have an independent judgment, maturity and sense of belonging to the organization.

Management Assistant Job Description

• Assists department head and other staff in the various important and sensitive administrative functions.

• Arranges and coordinates meetings, conferences and other such important and vital meetings.

• Trains, counsels and evaluates subordinate staff on a regular basis.

• Participates in the process of selecting various subordinate staff.

• Keeps a record of all sensitive and important information safely and securely.

• Also performs a host of customer service assignments

• Takes part in administrative and financial audits and studies and helps prepare report for the head of the departments

• Prepares a number of documents such as invoices, purchase orders, memorandums, and reports.

• Efficiently files and keeps all the relevant documents safe and retrieves them as and when needed.

Skill Requirements

• Critical and independent thinking is very essential for a Management Assistant

• Should be a self starter and must be goal oriented.

• Must have excellent communication skills, both oral and written.

• Should have very good knowledge of computer operations and also internet related operations

• Must have very good knowledge in various MS Office applications such as Excel, Power Point and of course Word.

• Must possess very good troubleshooting skills.

• Must be a team player and should always have a smiling disposition.

• Must have good telephone manners and etiquette.

Job Duties

• Should be able to provide impeccable and quality technical and professional assistance to Department Heads or superiors.

• Collect, collate and compile relevant data from various internal and external sources and provide them in an informative format to the Department Heads.

• Provide Administrative support to Department Heads as and when needed.

• Compile reports and tabulate figures and generate meaningful reports for use by Head of Departments.

• Technical and functional supervision of subordinates towards smooth functioning of the office is another job duty.

Work Conditions

• Generally Management Assistants are provided with separate cubicles.

• Though mostly the job is restricted within the office, at times he or she may be required to move out.

• Management Assistants should be ready to work under stressful and demanding conditions.

• They may often have to master the art of multi-tasking.

• Must be prepared to stay back late every now and then as the situation demands.

Educational Requirements

• A good undergraduate degree is a pre-requisite.

• Must also have a post graduation degree in Business of Social Sciences.

• Experience in the field of Management Assistance is very important apart from professional qualifications.

Tips For Jobs

• Must be willing to work as a team player.

• Must be proactive and always on his or her toes

Must be in a position to keep secrets and confidentiality considering the kind of sensitive information that he or she will be privy to.

Gestión de proyectos

Nº del proyecto: #6967183

Sobre el proyecto