Administrative Virtual Assistant

ADMIN ASSISTANT DUTIES: *Coordinates and schedules conferences and meetings including rooms, announcements, audio/video and services such as VTC and NetMeeting arrangements as needed. *Exercises appropriate interpersonal skills in interacting with employees and customers *Performs a variety of secretarial and administrative duties for senior managers. *Monitors and reports employee training status. *Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files. *Receiving calls and making proper referrals; and picking up and distributing mail. *Co-ordinates payroll activities . *Answers questions relating to office operations and established policies and procedures. *Travel plannings and management. *Maintain vendor relationships. HR ASSISTANT DUTIES *Recruiting, preparation and organization (duplicating, organizing, and archiving meeting / support materials; Coordinating event catering). *Uses Word, Excel and PowerPoint to create, edit and modify company documents. *Creates job posts and cordinates start-up screening activities. *Handling candidate inquiries. *Assist with miscellaneous HR projects. DATA ENTRY DUTIES *Completing administrative processes (filing, e-mail correspondence, application tracking system data entry and interview tracking). *Maintains and controls department training files. *Compose reports, presentations, correspondence, and memorandums. *Reviews drafts and finished documents for appropriate grammatical usage.